Getting Ready for Your First Podcast Recording Call

We’re looking forward to your first recording call! To help things run as smoothly as possible, we’ve pulled together some tips and recommendations related to technology requirements and your recording environment.

Preparing For Your Recording Session

Prior to our recording session, we will send you an email with the two topics we are scheduled to record as well as a summary of the key talking points we plan to cover.

This is your opportunity to review those items and make any changes or additions you would like to see. We budget about 10 minutes prior to recording each episode to discuss the talking points and review any last minute requirements.

Here are a few other items you may want to consider prior to each recording session:

  1. If the episode recaps a past event, consider spending some time re-living the event and jotting down key details, stories, or emotions you want to share
  2. If there are specific resources you want to share during the episode, it is helpful to have those blog post titles, URLs, or other naming conventions ready beforehand. We will also link to these resources in the show notes.
  3. If there is a specific call to action or resource you want to offer listeners during a particular episode, consider creating a dedicated form/landing page/URL that is easy to communicate verbally and is easy for listeners to remember when they get back to their computer.
  4. Review your schedule for the day of the recording sessions and plan ahead for the technological and logistical requirements of preparing for the meeting (more information on this below).
  5. Most important of all – RELAX! Preparation is important, but we want to tell your story in an organic way. Nobody knows your business as well as you do, so do what comes naturally to you and the end result will be both informative and entertaining for listeners.

Fine-Tuning Your Recording Environment

Here are a few tips for identifying and preparing a recording space that will help us capture high quality audio and video:

  • Seek out a recording space that is quiet, private, and will help you avoid interruptions.
  • VIDEO: If we are recording a video version of your podcast, consider the environment around you, especially the items behind you. You want your background to be simple and tasteful so that it doesn’t distract attention away from your face when you’re speaking.
  • The ideal lighting arrangement is plenty of natural light originating from somewhere behind the camera and pointing toward your face. If that’s not possible, the next best option is artificial light from an overhead fixture or lamps that are also positioned to the side and behind the camera.
  • Take a selfie. If you look good there, you’ll look good on camera!
  • If you are using your computer during the session, please turn off all notifications to avoid potential distractions/interruptions. This can be done with a tool like or controlled through your computer’s notification settings.
  • You will also want to prevent your computer from going into ‘sleep’ or ‘rest’ mode. This can be done through your computer’s settings, usually in the ‘Power Management’ or ‘Battery Settings’ menu.
  • You should also consider plugging your computer into a power source for the duration of the recording to avoid running out of battery. Cameras, microphones, video feeds, and recording software can demand a lot of power over a 1.5-hour session.
  • Place your phone or any other noise-making devices on ‘silent’ for the duration of the session. You may even want to place them out of the way on a soft surface so that any accidental vibrations don’t distract you or create background noise for the recording.

All About Technology

Microphone (Required)

  • Nothing fancy is needed. Microphones that are built into your laptop or headphones will suffice.
  • Preferred: Using a microphone specifically designed for audio recording can greatly improve the audio quality of your show. We typically use (and recommend) something like the Audio Technica ATR-2100 USB microphone.

Headphones (Optional)

  • Headphones are not required, but they can make a dramatic difference in the quality of recorded audio by filtering out background noise and echoes in most recording situations.
  • Something as simple as a standard set of iPhone earbuds can be a great option.

Video Camera (If Necessary)

  • Required: Only for podcasts that also have a video element, you will want to use a laptop with a built-in camera.
  • Preferred: Using an external USB camera can greatly improve the quality of the video that is captured during a recording session. We sometimes use (and recommend) something like the Logitech C922 webcam as a suitable option.
  • There are many external USB web cameras on the market. For the most part, any camera that offers ‘Full HD’ or ‘1080p’ recording will be an upgrade over the camera that is included with your laptop.

Recording Software

  • Preferred: We prefer to use Skype as our conference call facilitation and recording software. In our experience, it has better connectivity and higher quality call recording than competitors.
  • Alternative: We will also use Zoom as an alternative solution for clients who strongly prefer to use it over Skype or who don’t have access to Skype due to their location.

How to invite others to manage your YouTube Channel

This guide was created for clients of Audience Ops Podcasting service.  As an optional part of our service, we will cross-post your podcast episodes to your YouTube Channel so that your audience can watch and find you in the world’s #2 search engine!

In order for our team to be able to upload and publish videos to your YouTube Channel on your behalf, we’ll need you to grant us access to manage your YouTube Channel.

Before you begin:

If you haven’t already, you’ll need to create your YouTube Channel.  YouTube Channels can either be Personal Channels or a Brand Channel.

For most of our clients, we recommend creating a Brand Channel, to represent your company, instead of you personally.

But if your podcast and youtube videos are intended to represent you as your personal brand, then you might consider sticking with a Personal Channel.

Follow Google’s instructions for creating your YouTube Channel here.

You’ll also need to ensure that your YouTube Channel is a “Brand Channel”.  Here are Google’s instructions for converting a YouTube Channel into a Brand Channel.

Once you’ve created your YouTube Channel, you can proceed to inviting us to manage it for you:

How to invite a manager to your YouTube Channel

  1. Go to and log in using your Google Account (the Google Account that owns your YouTube Channel).
  2. Click the dropdown in the top-right corner, then select “Settings” (screenshot)
  3. Next to “Managers” click “Add or remove Managers” (screenshot)
  4. Click “Manage Permissions” (screenshot)
  5. Click the icon in the top-right corner of the box to invite a new user (screenshot)
  6. Type our email address:
  7. For role, select “Manager” (screenshot)
  8. Click “Invite” (screenshot)

We will then accept the invite. Now we’ll be able to upload videos on your behalf to your YouTube Channel.



Submitting Your Podcast Feed to iTunes, Stitcher, Google Play, and Spotify

We created this guide for our clients of Audience Ops Podcasting — Our done-for-podcasting service.

In this guide, we’ll walk through the process to get your new podcast listed in the most popular podcast directories:

  • iTunes
  • Stitcher
  • Google Play
  • Spotify

Before you start…

Before you can begin the process of getting listed in these directories, your podcast must have at least 1 episode already published.

You should also have a podcast feed URL generated.  If you’re using the Seriously Simple Podcasting WordPress plugin, which we recommend, this plugin will provide you with your podcast feed URL.

Submit your podcast to iTunes

iTunes is the first place you should start, since it’s the most popular directory for podcasts.  Follow these steps to get listed in iTunes podcast directory:

  1. Go to the iTunes Connect login page
  2. Log in using your Apple ID
  3. Select “Podcasts Connect” (screenshot)
  4. Get your podcast feed URL from your website.  If you’re using the ‘Seriously Simple Podcasting’ WordPress plugin, then you’ll find your feed URL in Podcasts > Settings > Publishing.  It is the URL labeled “Complete Feed” (screenshot).  Copy this URL.
  5. Paste your Podcast Feed URL in iTunes Connect, in the RSS Feed URL field (screenshot)
  6. Click “Validate”.  Assuming it is valid, you can then click “Submit”.

Note:  It can take a full business day, sometimes more, before your podcast is approved and listed in iTunes.  You should receive an email from Apple once your podcast has been successfully listed.

Submit your podcast to Stitcher

  1. Go to the Stitcher Content Providers page
  2. Create a new account
  3. Enter your podcast’s information
  4. Paste your Podcast Feed URL in the podcast settings
  5. Submit the form.

It can take a day or so before Stitcher will approve and list your podcast in their directory.

Submit your podcast to Google Play

  1. Go to the Podcasts in Google Play page
  2. Click the “Publish” button and log in using your Google Account
  3. Paste your Podcast Feed URL and follow the next steps to complete your listing.

Submit your podcast to Spotify

Spotify is a popular music service, and has a podcasts listing directory.  However, they don’t guarantee that every show will end up being listed.

To submit your show for a potential listing, you can use Spotify’s show submission request form here.